Job Listings

Experiences Coordinator

University Circle Inc. / Posted March 02, 2026

Experiences Coordinator
University Circle Inc. (UCI)
Cleveland, OH

Reports to: Chief Marketing and Experience Officer
Salary: $45,000 - $55,000
Status: Full time – Exempt
Location: In person with 20% remote option

About UCI
University Circle Inc. (UCI) is a nonprofit organization that exists as the connective tissue between our district’s stakeholders, residents, and neighbors. We convene, collaborate, curate, and nurture. We believe that University Circle is a world-class neighborhood, with an obligation to create opportunities for health and vibrancy within this district and for our surrounding neighborhoods. While we are charged with managing the place itself, we are responsible for creating a sense of belonging that extends beyond our formal boundaries. Our organizational values are Collaboration, Community, Character.

Position Summary

The Experiences Coordinator supports the execution of University Circle Inc.’s signature events and select private rentals. This role focuses on detailed coordination, vendor communication, documentation tracking, and on-site operational support to ensure events are organized, professional, and reflective of the University Circle experience.

Working closely with the Experiences Manager, the Coordinator helps translate event plans into seamless execution. This position is ideal for someone who is highly organized, dependable, and motivated to grow within event management while contributing meaningfully to the vibrancy of the district.

UCI seeks candidates who exemplify our organizational values of community, collaboration, and character. We are looking for someone who works well within a team, builds trust through follow-through and integrity, and understands the importance of delivering experiences that strengthen relationships across our district.

Key Responsibilities

UCI-Produced Events

• Support the Experiences Manager in the execution of UCI’s signature events, including Parade the Circle, WOW! Wade Oval Wednesdays, YAY! Fall Fun, and Illuminate the Circle.
• Conduct vendor follow-up communication, including outreach to food vendors, rental companies, entertainers, and service providers.
• Draft and send routine event communications.
• Track contracts, insurance certificates, W-9s, and required vendor documentation, ensuring all materials are received prior to event deadlines.
• Maintain event checklists, timelines, and organized digital records based on plans developed by the Experiences Manager.
• Coordinate equipment orders and confirm delivery and pickup logistics with approved vendors.
• Assist with invoice tracking and submission.
• Support on-site operations during event setup and teardown, escalating operational decisions to the Experiences Manager as needed.
• Troubleshoot routine operational issues and ensure vendors and partners have accurate information during activation.

Private Event Rentals

• Manage select small-scale private rentals from inquiry through execution in alignment with established policies and pricing guidelines
• Serve as the on-site contact for assigned rentals during load-in and load-out.
• Maintain organized records and track invoices for assigned rentals.
• Support the Experiences Manager on more complex rentals as needed.

Qualifications

• Bachelor’s degree is required.
• Minimum of 2 years of professional experience demonstrating reliability, organization, and the ability to manage multiple priorities. Previous event experience is a plus.
• Strong organizational skills and attention to detail.
• Demonstrated ability to remain calm and professional in fast-paced, public-facing environments.
• Demonstrated reliability and consistent follow-through.
• Clear, professional written and verbal communication skills.
• Ability to take direction, work collaboratively, and contribute positively to a team environment.
• Sound judgment and the ability to escalate issues appropriately.
• Comfortable working evenings, weekends, and outdoors in varying weather conditions.
• Proficient in Microsoft Office and willing to learn internal systems and processes.
• Alignment with UCI’s values of community, collaboration, and character, including integrity, trustworthiness, and respect for colleagues and partners.

How to Apply
Please submit a cover letter and resume to resume@universitycircle.org.

University Circle Inc. offers a comprehensive compensation package that balances competitive pay, comprehensive benefits, a flexible work schedule, and a strong focus on employee engagement and well-being. Benefits supported by UCI include medical, dental, vision, life and disability insurance, paid time off and generous sick leave, and retirement benefits.

University Circle Inc. is dedicated to fostering an inclusive workplace that thrives on diversity. We acknowledge that this journey is continuous, and we are committed to an ongoing process of inclusion. As an equal opportunity employer, we stand against discrimination based on race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or other characteristic protected by law. Our commitment is to nurture an environment where all employees can flourish and bring their unique perspectives and experiences to the forefront. We believe that people matter in the goals that we aim to accomplish. Our organizational values are Collaboration, Community, Character.