Jobs at UCI

Wade Oval Coordinator

University Circle Inc. / Posted March 24, 2025

Department: Marketing and Experiences
Reports to: Chief Marketing and Experiences Officer
Status: PT, seasonal/temporary, non-exempt
Hourly Wage: Up to $20.00/hour, based on experience
Up to 29 hours per week, Non-exempt, seasonal

Typical Summer Schedule:
Role starts by June 1 and ends by August 31

• Parade the Circle and Circle Village: Saturday, June 14 from 7:00am to 5:00pm
• Wade Oval Wednesdays: every Wednesday between June 18 and August 20 from 2:00 p.m. – 10:00 p.m.

ABOUT UCI

University Circle Inc. (UCI) is a nonprofit organization that exists as the connective tissue between our district’s stakeholders, residents, and neighbors. We convene, collaborate, curate, and nurture. We believe that University Circle is a world-class neighborhood, with an obligation to create opportunities for health and vibrancy within this district and for our surrounding neighborhoods. While we are charged with managing the place itself, we are responsible for creating a sense of belonging that extends beyond our formal boundaries. Our values are Collaboration, Community, Integrity, and Trust.

JOB SUMMARY

The Wade Oval Coordinator is a part-time, as-needed, seasonal role for summer events. They are responsible for the logistical execution of events held at Wade Oval. This role involves overseeing event setup and teardown, managing concessions, coordinating materials, and ensuring a seamless experience for attendees. The ideal candidate will be detail-oriented, proactive, and capable of working in a dynamic, outdoor environment.

Specific Job Duties

• Coordinate and execute the setup and dismantling of event infrastructure, including tables, chairs, tents, stages, and other necessary equipment.
• Ensure all setups are completed promptly according to event schedules and safety standards.
• Operate the concessions kiosk, including selling food, beverages, and other merchandise.
• Maintain an accurate cash register and handle transactions efficiently and courteously.
• Utilize a golf cart to transport materials and equipment around Wade Oval.
• Set out and arrange event signage and directional markers to guide attendees and provide necessary information.
• Manage inventory and restock the beer/wine tent as needed throughout events.
• Provide on-the-ground support during events, addressing any logistical issues that arise.
• Assist event participants, vendors, and attendees with their needs, ensuring a positive event experience.

QUALIFICATIONS

• 1+ year of experience working in events, project management, and/or community engagement
• Able to work a flexible schedule almost always on evenings and weekends
• Driver’s license and reliable transportation
• Able to lift and move up to 50 pounds
• General knowledge of event infrastructure (electrical, signage, rentals) and a strong willingness to learn new things and technology

What are some traits of the Wade Oval Coordinator?

• You are driven by the details and have a system of lists that keep you on track
• You create a schedule for getting the job done and like to stay on – or ahead of – schedule
• You have no problem engaging with the public and community organizations
• You work well with a team that brainstorms and strategizes at unplanned moments
• You thrive in an environment where you can manage your own workload
• You like established structures but can absolutely roll with the punches when unplanned items or needs arise
• You understand the importance of great customer service with a focus on diversity, equity, and inclusion
• You do NOT need constant supervision to complete a task or project, you take initiative and get things done

How do you Apply?

Send your resume to resume@universitycircle.org. UCI will be interviewing and hiring as applications are submitted.

University Circle Inc. is dedicated to fostering an inclusive workplace that thrives on diversity. We acknowledge this journey is continuous and we are committed to inclusivity. As an equal opportunity employer, we stand against discrimination based on race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other characteristic protected by law. Our commitment is to nurture an environment where all employees can flourish and bring their unique perspectives and experiences to the forefront.