Jobs at UCI

Executive Assistant & Board Liaison

University Circle Inc. / Posted November 24, 2025

Reports to: President
Manages: One FTE
Salary: Starting at $60,000, salary negotiable, commensurate with experience
Status: Full time – Exempt
Location: University Circle Headquarters – with 20% remote option

About UCI
University Circle Inc. (UCI) is a nonprofit organization that exists as the connective tissue between our district’s stakeholders, residents, and neighbors. We convene, collaborate, curate, and nurture. We believe that University Circle is a world-class neighborhood, with an obligation to create opportunities for health and vibrancy within this district and for our surrounding neighborhoods. While we are charged with managing the place itself, we are responsible for creating a sense of belonging that extends beyond our formal boundaries.

What’s the focus of this role?
The Executive Assistant & Board Liaison will provide comprehensive executive support to the President, ensuring smooth execution of both the day-to-day and the long-term administrative, operational and strategic functions. They will understand the goals of the president and the initiatives of the organization, including each department, and look for ways to smooth the runway for all. They will understand that relationships are critical to our success. The right person will enjoy the organizational demands but also be challenged by the strategy required. They need to possess a passion for the work and a heart for the people. Key responsibilities will include:

• Administrative Support
• Board & Governance Support
• Communication Management
• Trustee, Donor & Partner Liaison
• Event & Meeting Management
• Special Project Coordination
• Relationship Nurturing & Building

What do we want to see in this individual?

• Passion for the mission and vision of University Circle Inc and the place that we aim to serve.
• Professionalism that builds trust with our community partners.
• Discretion with sensitive information and relationships.
• Desire to build connections between teams and departments that elevate the entire organization.
• Strength in verbal and written communication.
• Highly organized and able to manage complexity of meetings, schedules and projects.

What will you be responsible for?

• Manage complex calendars, appointments, and travel arrangements for the President.
• Handle all communications for the President and ensure that day-to-day functions run smoothly.
• Prepare briefing materials, reports, presentations, and correspondence for meetings.
• Track and process expenses and manage budget-related documentation.
• Coordinate and execute a variety of events from planning through to follow up, including speakers, venues, menus, AV requirements, travel, lodging, attendees, etc.
• Manage meeting agendas, communications, attendance and minutes.
• Communicate with donors and trustees and track their engagement.
• Write, send, and track internal and external communications.
• Foster positive relationships with institutional colleagues, donors, and other partners.
• Plan staff engagement meetings, events, volunteer opportunities, and team building experiences.
• Develop and implement strategies to connect departments within UCI to ensure collaboration.
• Attend senior staff meetings, track actions and follow up on deliverables.
• Work closely with all departments and understand their projects and goals.
• Work closely with the philanthropy team to assist with projects, mailings, and donor events.
• Represent University Circle Inc at various external meetings when requested.
• Work collaboratively with the President and the Senior Team to execute the organization’s vision and regularly revisit strategies and objectives for the entire organization.
• Provide support for Board governance functions by maintaining bylaws, policies, committee charters, and other governance documents.
• Assist in managing databases that support the work of University Circle Inc.
• Create and distribute relevant content through networks to communicate organizational initiatives.
• Stay informed about community trends, issues, and opportunities to inform strategic planning.
• Stay current on industry best-practices to ensure the professionalism of the organization.
• Oversee various components of the President’s budget.
• Manage one employee’s performance, growth, work outputs, ongoing development, goal achievement and performance reviews.
• Manage special projects and initiatives as assigned.
• Other duties as needed.

What we’d like to see in our new Executive Assistant/Board Relations Manager:

• Bachelor’s Degree or equivalent work experience
• 4+ years of similar roles with increasing responsibility
• Excellence in systems management and organization processes
• Critical thinking skills
• Ability to work within teams and individually
• Proficiency in all Microsoft Office programs
• Project management experience
• Database management experience
• Customer service skills
• Excellent writing skills
• Excellent communication skills
• Passion for the community
• Strong team work ethic
• Belief in the work that University Circle is aspiring to do!

How to Apply
Please submit a cover letter and resume in one single combined PDF document. In the cover letter, please focus on why this job interests you, why you are an ideal candidate for the position and describe your connection to University Circle. Email the PDF to resume@universitycircle.org with a subject line of “NAME_EA Applicant”. We will be interviewing as applications are submitted. Ideally, a candidate is starting in January of 2026.

University Circle Inc. offers a comprehensive compensation package that balances competitive pay, comprehensive benefits, a flexible work schedule, and a strong focus on employee engagement and well-being. Benefits supported by UCI include medical, dental, vision, life and disability insurance, paid time off and generous sick leave, and retirement benefits.

University Circle Inc. is dedicated to fostering an inclusive workplace that thrives on diversity. We acknowledge that this journey is continuous, and we are committed to an ongoing process of inclusion. As an equal opportunity employer, we stand against discrimination based on race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or other characteristic protected by law. Our commitment is to nurture an environment where all employees can flourish and bring their unique perspectives and experiences to the forefront. We believe that people matter in the goals that we aim to accomplish. Our organizational values are Collaboration, Community, Integrity and Trust.