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2017 Holiday CircleFest Vendor Application

2017 Holiday Market Vendor Application

General Timing:
Saturday, December 2, 2017
Setup: 9am – 11:30am | Event: 12pm – 5pm

Sunday, December 3, 2017
Setup: 10am – 12:30pm | Event: 1pm – 5pm

Vendor Fee:
$50 for the weekend

One 10’ x 10’ canopy tent (set up prior to arrival)
One 8’ collapsible table
Two folding chairs

Review Process:
Applications are placed in order as they are received and are only considered if the application is complete. All applications will be reviewed and those that qualify will be contacted to confirm their space.

All vendors are responsible for their own signage, which can be hung from the table or from the inside of the tent. However, UCI reserves the right to decide what signage and promotional items are appropriate for the event.

All vendors need to obtain the proper licenses/permit from the City of Cleveland. This event falls under the guidelines of the non-enforcement period for non-food vendors. The City of Cleveland Vendor ID Badge will not be required for any non-food vendor. If selling food you need to obtain a temporary food permit. All food vendors need to read and review the Food Vendor Guidelines from the Department of Health, for a copy please call 216-664-2324 or you can pick up at The Department of Health located at 1925 St. Clair Ave NE, Cleveland, Ohio 44114.

Any vendor using propane or other hazardous materials needs to apply for a Hazardous Materials permit through the City of Cleveland Fire Department prior to the event. If handling propane, you will need a separate Certificate of Qualification from the City of Cleveland Fire Department as well.

Cancellation Policy:
Holiday CircleFest will take place rain, snow, or shine! If cancelled by UCI due to severe weather, vendors will receive a full refund. If vendors need to cancel, you will only be issued a refund if UCI is notified by November 15, 2017. No refunds for cancellations will be issued after that date.

Night Market Cleveland

Cleveland Flea

Cleveland Bazaar

IX Christmas Connection

Little Italy Merchant Association

Uptown Business Association

Keep it Local Member

Cle-Seats Member

Neighbor Up Wealth Collective Member

Submit Application

Electric Needs: 
UCI’s electrical contractor will need to approve all electrical needs. Vendors must provide the proper receptacles for their electric connections. These receptacles will be specified and approved by UCI’s electrician prior to application approval. If any electrical needs are not noted on this application or brought to UCI’s attention prior to the event, UCI reserves the right to cancel your application.

Water Needs:
Vendors are responsible for providing their own hoses and bringing containers for transporting water to their site. Water will be provided at only one location. Special hook up directly to the one water source may be possible for vendors that need constant water supply for their product. These special water needs must be approved by UCI prior to application approval. The vendor will be required to provide necessary potable drinking water hoses and connections for this service.

Insurance (food vendors only):
Provide UCI with an insurance certificate evidencing liability insurance coverage with a $1,000,000 combined single limit, naming UCI as additional insured and execute the attached document promising to indemnify UCI and to comply with all applicable laws, statutes ordinances and regulations.

Release and Waivers:
The submission of this application releases all rights or claims in connection with all photo(s)/videotape collected in connection with Holiday CircleFest. The aforementioned material will be used for promotional purposes and you agree to waive any right to inspection or approval over the finished photos and/or advertising copy. All photographs, negatives and videotapes and other materials will be the sole property of University Circle Inc. 

Through submission of this application, you forever discharge any and all rights, and claims for damages, demands, or actions which you may have or may hereafter accrue against University Circle Inc., Small Organization Solutions LLC, City of Cleveland, events sponsors, affiliate organizations and its affiliated owners, volunteers, and all other related entities for any damage to personal belongings or merchandise and for all injuries suffered, even death, in connection with your participation in Holiday CircleFest, including but not limited to marketing, set-up, event attendance, breakdown, and clean-up.  


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